ANNUAL CLUB CHAMPIONSHIPS -
Saturday 1st June 2019
NORTHWOOD GYMNASTICS TERMS AND CONDITIONS
Northwood Gymnastics. (NG)
ACKNOWLEDGEMENT OF RISK
It must be recognised that gymnastics is a sport that inherently involves an element of risk. By taking part in a class with Northwood Gymnastics you agree and acknowledge that:
(i) You are aware of the inherent element of risk involved in the sport and you accept responsibility for exposing your child or your children to such inherent risk whilst taking part;
(ii) You will ensure your child complies at all times with the instructions of the coaches particularly with regard to conduct in the gym when using equipment and the wearing of suitable clothing for the activity. As outlined in our club rules.
BRITISH GYMNASTICS MEMBERSHIP
All of our members are required to have British Gymnastics Membership. From September 2017, Due to changes by British Gymnastics we no longer collect these fees and process them. This will now be your responsibility. Please note that your Termly fees DO NOT INCLUDE your BRITISH GYMNASTICS MEMBERSHIP RENEWAL FEE. This is due for renewal on the first of October. I acknowledge that:
i) Without British Gymnastics Membership my child cannot participate in gymnastics at any of our 3 venues for Northwood Gymnastics.
ii) Northwood Gymnastics no longer collect these fees and process them. This will now be your responsibility.
iii) I understand that all British Gymnastics Membership expires at the end of September each year. Once expired my child is not insured and I need to renew my own BG Insurance via the British Gymnastics website.
iv) I understand if I do not renew my OWN British Gymnastics Membership each October, by the 1st, for Northwood Gymnastics, my child/children may not be admitted to the Gym at any of our venues and fees will be non-refunable.
You understand that the Head Coach may exclude anyone from a particular session and evict anyone from the premises who refuses to comply with these Terms and Conditions or who misconducts themselves in any way or who causes damage or annoyance to other persons.
IF YOU BOOK A CLASS AND YOU CANNOT MAKE YOUR TRIAL DATE
We can offer you a refund for the term fees and you are welcome to rebook the week before you can make your trial.
Unfortunately, we cannot hold spaces without payment.
Unfortunately, we cannot guarantee there will be spaces at the beginning of the term in your chosen class.
TERMLY ENROLMENT/CLASS CHANGES
During TERM TIME: As long as there is a place within the class you would like to change to, this can be done. If there are no spaces your child’s name will be added to our current members waiting list for the requested class and you will be contacted as soon as a space is available. Please email the venue's office if you would like to do this. email@example.com. Please allow 5 working days for Nina to contact you.
RE- ENROLLING FOR THE FOLLOWING TERM:
CLASS CHANGES - When you re-enrol, if you would like to change class, as priority re-booking goes to current members of the class, you can request to change after the payment deadline. Please note that this is subject to spaces being available. Please note, that we ask you to pay for your current class to secure your space as we cannot guarantee availability. Please email the venue's office if you would like to do this.
Approx 4 weeks before the end of each term we will start to email a payment request for the coming term. Please make sure you receive this payment request via email and make the payment to secure your space. Any places not secured with payment by the deadline WILL be offered out to our waiting list. We always put a payment deadline date on the email so members are aware of when payment is due by.
All payments are via online to your chosen email address. It is your responsibility to ensure that this email address is correct and updated.
We no longer take payments at the club or via post.
All children must be in a class suitable for their age. When they get old too old for a class they will be moved up to the next class as soon as there is a space.
Once the deadline has passed, your payment request will be deleted if you have not paid and your child will be removed from the class.
If a space is available and you are resent your payment request after the deadline. There will be a £5.00 late payment admin fee.
CANCELLATION OF CLASSES
In the unlikely event that Northwood Gymnastics cancels a class for reasons out of their control, all payments will be refunded unless alternative dates offered by Northwood Gymnastics to you are acceptable.
If applicable, this refund will either be via cheque at the club or a credit on your account when you rebook for the following term.
REFUNDS - AFTER A TRIAL
We offer you a trial class when you first join us to see how you and your child get on with the session, day and time. All payments must be made before the first trial to secure your space. Once you have had your trial you will have 24 hours to contact us for a refund for the remaining sessions of the term and the joining fee, if you do not wish to join the club. We must be contacted via email in writing to the appropriate admin team. Refunds can not be agreed at the club.
If you choose not to join, we only refund for the numbers of sessions after your trial, or the sessions after you have made contact with us via email.
The trial session will not be refunded.
REFUNDING 48 Hours after your trial - CURRENT MEMBERS
You are only entitled to a refund 48 hours after your trial if you have medical reasons or injury. We will ask for a hospital note.
Medical notes must be presented within a week of the injury or incident to qualify for the refund.
We only refund for the sessions missed due to the illness or injury.
We also refund if you move house and location to another borough or country. where the time to commute is longer than one hour. Please contact us via email with your request.
Current members re-enrolling - You re only entitled to a refund BEFORE the term starts. After the term starts You are only entitled to a refund if you have medical reasons or injury. We will ask for a hospital note. We also refund if you move house and location to another borough or country. where the time to commute is longer than one hour. Please contact us via email with your request.
REFUNDS - If your child chooses not to attend or your circumstances change so you can no longer attend which are not medical or due to moving out the area
We will refund you based on the following terms:
-Joining fee is non refundable
- British Gymnastics Membership is non refundable.
- The customer must request the refund in writing to our firstname.lastname@example.org address
- Once receiving your request, your child will be removed from the class.
- A refund will only be given if the space is filled by another gymnast/customer. If a current member moves to this class, this does not qualify as filling the space, unless the space that they moved from is filled by a newly, enrolling paying member.
- The customer must contact the office address to see if the space has been filled. We will not contact you.
- Only the number of sessions left from when the space has been filled will be refunded. The refund will only be from the date the new member joins.
- The fees can only be refunded within the term the request is made. If a space is not filled by the end of that term, then a refund cannot be made.
- The above will cost a £5.00 admin fee
- Refunds will be sent via bank transfer or you can request to collect a cheque at the club.
TRANSFERRING BETWEEN VENUES
Term time - Please contact the admin team to find out availability. Subject to spaces being available. - email@example.com
Re-enrolling and transferring venues.
Current RMS members have priority booking for their RMS classes up until payment deadline.
Current St Helen Members have priority booking for their St Helens classes up until payment deadline.
Current Northwood School members have priority booking for their Northwood School classes up until payment deadline.
After the deadline- current members have priority to change classes at their own venue. Subject to spaces being available.
The members of other venues, should they choose to change venue are offered the spaces next
Then the spaces get offered to the waiting list or goes live on the site.
LEAVING THE CLUB AND RETURNING MEMBERS
If you leave our club, we cannot hold your space unless the reason you leave is due to illness or injury. A doctors note needs to be sent to our office address
If you choose to return the club, you will need to join through our website and if no spaces available resign up to the waiting list. You will need to repay the joining fee.
The information given by you will be used by us to process any class registration and for attending to you whilst you are at Northwood Gymnastics. If you do not want to receive our newsletters and details of our promotions please let us know via email.
All staff will have access to members phone numbers and medical information.
Any data that you provide will be held on an computer database protected by 2048-bit SSL encryption (unless you request otherwise in writing) accessible by authorised Club Officers for the purposes of club adminstration. Your details will be held for the duration of your membership and for a period of five years thereafter (unless you request otherwise in writing). The details will not be released to any third party.
Northwood Gymnastics may take photographs and video footage of those taking part in any Northwood Gymnastics activity and may use and/or store this media for coaching and / or promotional purposes. If you object to the use of these images please select the no box on your registration form or let us know in writing.
SPECIAL NEEDS & MEDICAL INFORMATION
If your child has more specific needs, it is your responsiblity to discuss this with a Head Coach in addition to adding this information to the medical form, in your online account.
Please ensure if your child has any serious medical issues that you have noted it on the form and made us aware of it.
Sickness - Vomit and stomach virus' - Please allow 48 hours after a virus before returning to the club.
CONSENT TO PARTAKE
I consent to my son/daughter taking part in gymnastics activities at Northwood Gymnastics, Northwood School Venue, St Helen's Venue, and Royal Masonic Venue. He/she have no undisclosed medical conditions that might endanger him/her self or others. I will inform the Head Coach on arrival of any change to the given medical information. I authorise Northwood Gymnastics to approve emergency medical treatment should the need arise.
My son/daughter/I will follow the directions of Northwood Gymnastics Staff at all times and demonstrate a high regard for safety and behaviour. I understand that Northwood Gymnastics may exclude any person acting against its interests.
Gymnasts must wear clothing appropriate for the gymnastics activities. Female gymnasts should not wear crop tops whilst training.
This clothing is not appropriate when training.We kindly ask that all gymnasts please wear either a full length t-shirt, or full length vest top with leggings, or shorts or over a leotard, or a full leotard. (The leotard can be short or long sleeved).
We have a no jewellery policy for the safety of our gymnasts.
Long Nails and long false nails
We kindly ask that gymnasts do not wear long false nails or keep long nails when training.
This is for their own safety.Wearing false acrylic nails or long nails can cause serious injury to both the gymnast and the coach supporting them.